Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

CULMS412C Mapping and Delivery Guide
Record and maintain collection information

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency CULMS412C - Record and maintain collection information
Description This unit describes the performance outcomes, skills and knowledge required to maintain current and accurate collection records.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills The required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying Employability Skills requirements.
Learning Outcomes and Application This unit applies to individuals required to maintain records for a collection of cultural material. This work requires knowledge of procedures and protocols of particular relevance to cultural collection records management. Work would be undertaken according to established procedures and usually with guidance from others.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil
Competency Field Collection Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Access and record collection information
       
Element: Handle cultural material in a manner which ensures its integrity in accordance with organisational access requirements
       
Element: Identify, access and interpret relevant information sources to establish history and other relevant information about the cultural material
       
Element: Accurately complete collection records to provide all fields ofinformation required by the organisation to aid access and accountability
       
Element: Respect legal constraints and cultural protocols regarding data protection and management
       
Element: Process and apply formats for records to facilitate easy access and retrieval by other users
       
Element: Maintain information records
       
Element: Ensure that content of records reflects organisational information needs and policies and take action accordingly in consultation with colleagues
       
Element: Protect confidential information and adhere to copyright requirements in the storage of records
       
Element: Store records safely and regularly retrieve and review for content and format as required
       
Element: Modify, transfer or delete information in accordance with organisational policy
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

accurate completion of records using established procedures

knowledge of sources to access information on cultural material

ability to interpret and distil information for record keeping purposes

knowledge of common collection record keeping formats and protocols

presence of time constraints to reflect realistic workplace practice

demonstration of skills for a range of different types of cultural material.

Context of and specific resources for assessment

Assessment must ensure:

use of current industry recording systems

access to relevant policies and procedures manuals

access to collection items to be recorded.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

review of collection records completed by the candidate

oral or written questioning to assess knowledge of procedures, handling requirements or information sources.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

an information technology unit such as BSBCMN205A Use business technology.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

research skills to identify and source information about a wide range of collection items

technology skills to use automated record keeping systems

literacy skills to interpret wide ranging reference sources and documentation relating to specific objects and the collection

numeracy skills to work with numerical record keeping systems.

Required knowledge

information sources relevant to the collection

handling procedures and identification techniques for cultural material in the relevant work context

sources of curatorial and conservation advice in the relevant work context

typical policies and procedures for collection record keeping

principles of access and accountability in collection record keeping

ethical and cultural issues that impact on collection record keeping, including those for Aboriginal or Torres Strait Islander material

copyright, moral rights and intellectual property issues and legislation that impact on collection record keeping.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Cultural material in a collection may relate to:

cultural heritage

history

art

science

plants and animals

other aspects of the natural environment

materials with a cultural/spiritual significance

living styles

ceremony e.g. dance, music

any other heritage resource

Relevant information sources may include:

texts and references

print or electronic media

Internet

libraries

local community members

internal sources

subject matter experts

Collection records may be required for:

numbering, location and movement control

indexing and retrieval

acquisition and disposal

loans

cataloguing

research

exhibitions

reproduction conditions

copyright issues

conservation specifications

assessing significance

condition monitoring

Fields of information may include:

physical description

condition

history and provenances

significance (cultural, technical, scientific, historical or social)

source details (original location, donor, dealer, artist, maker, collector)

loan information

insurance details

exhibition/display history

conservation requirements

reproduction history

storage location

references relevant to the material

copyright holder

unique number

Legal constraints and cultural protocols may relate to:

copyright

moral rights

intellectual property

item-specific cultural protocols

social/spiritual issues

Formats for records may be:

documentary

photographic

film and video

sound recordings

computer based

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
 
 
 
 
 
 
 
 
 
 

Forms

Assessment Cover Sheet

CULMS412C - Record and maintain collection information
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CULMS412C - Record and maintain collection information

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: